Programme Associate - Pakistan Women Leaders Project - SB3/2
Introduction
The Programme Associate role for the Pakistan Women Leaders Project at the United Nations Development Programme (UNDP) is a crucial position that supports gender equality, women's empowerment, and political participation. If you're considering applying for this role or have already secured it, this guide will help you understand the job responsibilities, required skills, and how to excel in this impactful position.
Understanding the Role
The Programme Associate works closely with the Portfolio Manager EVAW, Governance & Human Rights and provides administrative, financial, and logistical support to ensure the smooth implementation of the Pakistan Women Leaders Project. This position requires strong organizational skills, financial management expertise, and effective communication abilities to coordinate with stakeholders, donors, and other UN Women teams.
Key Responsibilities
1. Administrative and Logistical Support
Assist in the preparation of programme work plans, budgets, and proposals.
Offer guidance to the Pakistan Country Office (PCO) and partner agencies regarding programme implementation and reporting.
Compile and organize information for reports, guidelines, speeches, and position papers.
Maintain project records and data to ensure transparency and accountability.
2. Financial Management
Create projects and manage financial data in the Quantum system.
Monitor budget allocations, financial transactions, and expenditures.
Assist in preparing financial reports and processing payments for consultants.
Ensure compliance with UN Women’s financial policies and procedures.
3. Programme Implementation and Support
Organize and facilitate meetings, workshops, and training sessions.
Coordinate travel arrangements, logistics, and documentation for programme staff.
Prepare materials such as public information packets, presentations, and reports.
Provide training to Programme Assistants to enhance team efficiency.
4. Resource Mobilization and Donor Engagement
Prepare cost-sharing agreements and track contributions from donors.
Gather and analyze data to support fundraising and resource mobilization efforts.
Develop periodic reports on the impact and progress of the Pakistan Women Leaders Project.
5. Knowledge Sharing and Capacity Building
Document and share lessons learned and best practices from project activities.
Organize training sessions for internal staff and external partners.
Stay updated with global best practices in gender equality and political participation.
Required Skills and Competencies
Core Values and Competencies
Integrity, Professionalism, and Respect for Diversity.
Gender Sensitivity and Awareness: Understanding of gender issues and commitment to women's empowerment.
Accountability and Problem-Solving: Ability to troubleshoot challenges and implement solutions effectively.
Stakeholder Engagement: Collaboration with government agencies, NGOs, donors, and community organizations.
Effective Communication: Strong verbal and written communication skills in English and Urdu.
Technical Skills
Programme Management Knowledge: Understanding of programme design, implementation, and monitoring.
Financial and Budgeting Skills: Proficiency in financial reporting, budgeting, and compliance with UN financial regulations.
Data Management and IT Skills: Familiarity with Oracle Cloud (Quantum System) and Microsoft Office Suite.
Administrative Expertise: Ability to organize documentation, manage workflows, and ensure efficient office operations.
Qualifications and Experience
Education: Completion of secondary education is required; a Bachelor’s degree in Business or Public Administration is preferred.
Experience: At least 6 years of progressively responsible experience in programme administration or support roles.
Technology Proficiency: Experience working in a computerized office environment with multiple software systems.
ERP System Knowledge: Experience in using a modern web-based Enterprise Resource Planning (ERP) system, preferably Oracle Cloud.
How to Succeed in This Role
Master Programme Management Tools
Get comfortable with Quantum, Excel, and other project management software.
Understand UN Women’s reporting requirements and financial processes.
Strengthen Communication and Coordination Skills
Maintain clear and professional communication with stakeholders.
Regularly update donors and partners on project progress and challenges.
Be Proactive and Solution-Oriented
Anticipate challenges and propose solutions before they escalate.
Take initiative in organizing events, preparing reports, and managing logistics efficiently.
Stay Updated on Gender Equality Issues
Read reports and attend seminars/webinars on women’s political participation.
Network with professionals working in gender and governance.
Ensure Accuracy in Financial and Administrative Tasks
Double-check all reports, budget allocations, and financial documents before submission.
Maintain meticulous records to ensure audit compliance.
Seek Professional Development Opportunities
Enroll in relevant UN training courses on programme management and financial reporting.
Enhance skills in data analysis, research, and stakeholder engagement.
Application Process
To apply for this role at UNDP, you need to submit:
A completed UN Women Personal History Form (P-11).
HEC-attested degrees (for local and foreign qualifications).
A cover letter highlighting your relevant experience and motivation.
Diversity and Inclusion at UN Women
UN Women is committed to an inclusive and diverse work environment, ensuring equal opportunities for individuals regardless of race, religion, gender identity, sexual orientation, or disability status.
Conclusion
The Programme Associate – Pakistan Women Leaders Project role at UNDP offers a remarkable opportunity to contribute to gender equality and women’s political empowerment in Pakistan. By mastering programme management skills, strengthening stakeholder coordination, and staying committed to UN Women’s mission, you can make a lasting impact in advancing women’s leadership and participation.
Are you ready to take on this meaningful role and drive positive change?Understanding the Role
The Programme Associate works closely with the Portfolio Manager EVAW, Governance & Human Rights and provides administrative, financial, and logistical support to ensure the smooth implementation of the Pakistan Women Leaders Project. This position requires strong organizational skills, financial management expertise, and effective communication abilities to coordinate with stakeholders, donors, and other UN Women teams.
Key Responsibilities
1. Administrative and Logistical Support
Assist in the preparation of programme work plans, budgets, and proposals.
Offer guidance to the Pakistan Country Office (PCO) and partner agencies regarding programme implementation and reporting.
Compile and organize information for reports, guidelines, speeches, and position papers.
Maintain project records and data to ensure transparency and accountability.
2. Financial Management
Create projects and manage financial data in the Quantum system.
Monitor budget allocations, financial transactions, and expenditures.
Assist in preparing financial reports and processing payments for consultants.
Ensure compliance with UN Women’s financial policies and procedures.
3. Programme Implementation and Support
Organize and facilitate meetings, workshops, and training sessions.
Coordinate travel arrangements, logistics, and documentation for programme staff.
Prepare materials such as public information packets, presentations, and reports.
Provide training to Programme Assistants to enhance team efficiency.
4. Resource Mobilization and Donor Engagement
Prepare cost-sharing agreements and track contributions from donors.
Gather and analyze data to support fundraising and resource mobilization efforts.
Develop periodic reports on the impact and progress of the Pakistan Women Leaders Project.
5. Knowledge Sharing and Capacity Building
Document and share lessons learned and best practices from project activities.
Organize training sessions for internal staff and external partners.
Stay updated with global best practices in gender equality and political participation.
Required Skills and Competencies
Core Values and Competencies
Integrity, Professionalism, and Respect for Diversity.
Gender Sensitivity and Awareness: Understanding of gender issues and commitment to women's empowerment.
Accountability and Problem-Solving: Ability to troubleshoot challenges and implement solutions effectively.
Stakeholder Engagement: Collaboration with government agencies, NGOs, donors, and community organizations.
Effective Communication: Strong verbal and written communication skills in English and Urdu.
Technical Skills
Programme Management Knowledge: Understanding of programme design, implementation, and monitoring.
Financial and Budgeting Skills: Proficiency in financial reporting, budgeting, and compliance with UN financial regulations.
Data Management and IT Skills: Familiarity with Oracle Cloud (Quantum System) and Microsoft Office Suite.
Administrative Expertise: Ability to organize documentation, manage workflows, and ensure efficient office operations.
Qualifications and Experience
Education: Completion of secondary education is required; a Bachelor’s degree in Business or Public Administration is preferred.
Experience: At least 6 years of progressively responsible experience in programme administration or support roles.
Technology Proficiency: Experience working in a computerized office environment with multiple software systems.
ERP System Knowledge: Experience in using a modern web-based Enterprise Resource Planning (ERP) system, preferably Oracle Cloud.
How to Succeed in This Role
Master Programme Management Tools
Get comfortable with Quantum, Excel, and other project management software.
Understand UN Women’s reporting requirements and financial processes.
Strengthen Communication and Coordination Skills
Maintain clear and professional communication with stakeholders.
Regularly update donors and partners on project progress and challenges.
Be Proactive and Solution-Oriented
Anticipate challenges and propose solutions before they escalate.
Take initiative in organizing events, preparing reports, and managing logistics efficiently.
Stay Updated on Gender Equality Issues
Read reports and attend seminars/webinars on women’s political participation.
Network with professionals working in gender and governance.
Ensure Accuracy in Financial and Administrative Tasks
Double-check all reports, budget allocations, and financial documents before submission.
Maintain meticulous records to ensure audit compliance.
Seek Professional Development Opportunities
Enroll in relevant UN training courses on programme management and financial reporting.
Enhance skills in data analysis, research, and stakeholder engagement.
Application Process
To apply for this role at UNDP, you need to submit:
A completed UN Women Personal History Form (P-11).
HEC-attested degrees (for local and foreign qualifications).
A cover letter highlighting your relevant experience and motivation.
Diversity and Inclusion at UN Women
UN Women is committed to an inclusive and diverse work environment, ensuring equal opportunities for individuals regardless of race, religion, gender identity, sexual orientation, or disability status.
Conclusion
The Programme Associate – Pakistan Women Leaders Project role at UNDP offers a remarkable opportunity to contribute to gender equality and women’s political empowerment in Pakistan. By mastering programme management skills, strengthening stakeholder coordination, and staying committed to UN Women’s mission, you can make a lasting impact in advancing women’s leadership and participation.
Are you ready to take on this meaningful role and drive positive change?
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